EVENT PLANNING

We approach every wedding with genuine interest and exceptional care,
making our professionals feel like family.

EVENT PLANNING

Why Hire A Planner/ Coordinator?

We help with selecting reputable vendors that excel in their craft and find you the best deals and resources using our memberships and network connections. We locate venues that fit your budget and style. We can do the negotiating for you and schedule your vendor meetings while asking the important questions to ensure all tasks are checked. We review contracts and create timelines and can help construct a budget. We can help with design and bring theme and style together through industry experience. We have monthly checklists to help you stay on task and relieve stress. We advise and provide etiquette for all stationary and coordinate the rehearsal. We create the itinerary and personalized itineraries with reminders and serve as your referee, budget advisor, advocate, etiquette expert, personal shopper, detail manager and event organizer. We supervise and coordinate all the details of your “special day” so that you can actually enjoy the day.

Services

Whether you are looking for full-service planning/design or month-of coordination…we can create a custom proposal that fits your needs.  We work with you to create an unforgettable event and make your vision a reality.  Our ultimate goal is to partner with you to ensure each vision comes to life and we strive to exceed every expectation.  From weddings to corporate and social events, let us create the best experience for both you and your guests!

About

My journey as an artist and designer began early as a child and it eventually led me to earn my Master’s Degree from the School of Visual Art in NYC and become a certified Wedding Planner and Designer by The Bridal Society.

As the curator of an event, it is important to remember that an event is an experience. It’s a vision coming to life and each event is unique. Your event should be an extension of you and a reflection of your distinctive details and personality. It is my passion to help create these aw-inspiring, special moments. Planning and designing an event is truly an art where every detail matters. I am committed to providing an unparalleled experience and would be honored to work with you to create an event experience that is truly unforgettable.

WEDDING PACKAGES

ALL PACKAGES WILL INCLUDE:

Crafted Charm will create a detailed timeline, contact the vendors for formal introductions, check timelines, confirm day of contact information and review copies of all contracts to clarify all contractual obligations of all vendors.  Our base package price starts at $800.

MONTH OF WEDDING PLANNING

You shouldn’t have to coordinate your own wedding. We’re here to keep your timeline on schedule, gather your wedding itinerary, and confirm all the details, so you don’t have to worry about a thing.  This one is for the couples who enjoy planning their own wedding, but need a logistics guru to make it happen while you’re getting ready with your besties and taking your photos. Our Month of Wedding Planning Package is geared toward couples who have the fundamentals of wedding planning and vendor booking in hand, but are looking for professional assistance toward the end of the planning when tying together the remaining details and guiding the wedding weekend. The month-of option provides clients with well-constructed time lines, diagrams, vendor communication and seamless event execution.  This option aids in rehearsal and etiquette and allows the clients to have more input from a professional coordinator to help lessen the amount of planning pitfalls such as seating arrangements, signage, event flow, realistic timing for vendors, atmosphere and more.

FULL PLANNING WEDDING

Our Full Planning Wedding Package is geared toward the couples who may have very little time to focus on planning an entire wedding, or perhaps find themselves overwhelmed with all the details, etiquette and moving pieces involved in a wedding. In this case, Crafted Charm will handle the particulars from the moment we have our initial consultation until the moments that follow after you say “I do.” We work with the venues and vendors to help produce your dream wedding, so that you can have more of a relaxing experience as we build to create those unforgettable moments! This package is for you if you need our unlimited support every step of the way, from your decor to your dream team. We’re here to finesse all those little details because life just got a lot busier. Let us be by your side through every step.

Planning Packages

DAY OF COORDINATION

Pre-Wedding Day

One (1) Client/Planner meeting
Unlimited contact via email
Monthly e-mail “check-ins” to ensure the planning is running smoothly and on track
Receive a wedding planning checklist
Production of a detailed Wedding Day Itinerary/Timeline
Detailed timeline will be sent to you one week prior to your wedding day
Etiquette advisement, as requested

Prior to Wedding Date

Distribute detailed wedding day itinerary to you
Collect wedding day items such as, guest signing item, cake knife, cake topper, toasting flutes, favors, candles, programs, escort cards, chargers, etc. (prior to wedding day)

Wedding Day

Manage the flow and timing of the ceremony and reception
Act as a liaison between wedding party, family members, and vendors Use of extensive Bridal Emergency Kit. We’ll be ready and available to solve any unexpected situations or emergencies

Ceremony (2 hours)

Distribute bouquets and help pin flowers on family members
Direct photographer, videographer, musicians, rentals, florist, etc of where to set up
Oversee set-up of the ceremony to make sure all commitments are fulfilled
Set up all ceremony décor not handled by a specific vendor (i.e. guest signing item, unity candles, programs, pictures, etc.)
Direct Ushers with programs and seating distribution
Line up and cue wedding party/musicians for ceremony
Collect all personal wedding items and gifts and deliver to reception site or designated person

Cocktail Hour & Reception (6 hours – set up through reception)

Set up all reception décor not handled by a specific vendor (i.e. favors, menus, candles, cake knife, toasting flutes, escort cards, gifts, charger plates, etc)
Manage vendor set-up of reception and make sure all commitments are fulfilled

Line up and cue Newlyweds and wedding party for Grand Entrance Assist band or DJ in cueing important events (i.e. grand entrance, parent dances, cake cutting, bouquet toss, etc.)
Cue Newlyweds for all important events
Maintain & coordinate timeline for all events during reception
Ensuring everything runs smoothly

 

REGULAR PRICE: $1,200.00

DISCOUNTED PACKAGE PRICE: $800.00

SAVINGS OF: $400.00

MONTH OF COORDINATION

Pre-Wedding Day

Two (2) Client/Planner meetings (one at venue)
Unlimited contact via email
Monthly e-mail “check-ins” to ensure the planning is running smoothly and on track
Receive a wedding planning checklist
Production of a detailed Wedding Day Itinerary/Timeline
Confirm arrangements; check delivery date, arrival times, quantities of rentals, etc with all vendors
Detailed timeline will be sent one week prior to your wedding day to all vendors for review
Confirmation of all wedding vendors
Etiquette advisement, as requested
Assistance with wording of all stationary, as requested

Wedding Rehearsal or Prior to Wedding Date

Attend and aid with ceremony rehearsal (1 hour)
Distribute detailed wedding day itinerary to wedding party, family, and attendants
Collect wedding day items such as, guest signing item, cake knife, cake topper, toasting flutes, favors, candles, programs, escort cards, chargers, etc. (prior to wedding or day of rehearsal)

Wedding Day

Manage the flow and timing of the ceremony and reception
Act as a liaison between wedding party, family members, and vendors Use of extensive Bridal Emergency Kit. We’ll be ready and available to solve any unexpected situations or emergencies

Ceremony (2 hours)

Distribute bouquets and help pin flowers on family members
Direct photographer, videographer, musicians, rentals, florist, etc of where to set up
Oversee set-up of the ceremony to make sure all commitments are fulfilled
Set up all ceremony décor not handled by a specific vendor (i.e. guest signing item, unity candles, programs, pictures, etc.)
Direct Ushers with programs and seating distribution
Line up and cue wedding party/musicians for ceremony
Collect all personal wedding items and gifts and deliver to reception site or designated person

Cocktail Hour & Reception (6 hours – set up through reception)

Set up all reception décor not handled by a specific vendor (i.e. favors, menus, candles, cake knife, toasting flutes, escort cards, gifts, charger plates, etc)
Manage vendor set-up of reception and make sure all commitments are fulfilled

Line up and cue Newlyweds and wedding party for Grand Entrance Assist band or DJ in cueing important events (i.e. grand entrance, parent dances, cake cutting, bouquet toss, etc.)
Cue Newlyweds for all important events
Maintain & coordinate timeline for all events during reception
Ensuring everything runs smoothly

 

REGULAR PRICE: $2,400.00

DISCOUNTED PACKAGE PRICE: $1,600.00

SAVINGS OF: $800.00

PARTIAL PLANNING

Pre-Wedding Day

Five (5) Client/Planner meetings
Seven (7) Vendor meetings for the wedding planner to attend in the categories of your choice: DJ; Florist; Caterer…
Unlimited contact via email
Monthly e-mail “check-ins” to ensure the planning is running smoothly and on track
Receive a wedding planning checklist
Production of a detailed Wedding Day Itinerary/Timeline
Review vendor contracts
Confirm arrangements; check delivery date, arrival times, quantities of rentals, etc with all vendors
Detailed timeline will be sent one week prior to your wedding day to all vendors for review
Confirmation of all wedding vendors
Etiquette advisement, as requested
Assistance with wording of all stationary
Tracking RSVPs
Food and Beverage assistance

Wedding Rehearsal

Coordinate ceremony rehearsal (1 hour)
Distribute extremely detailed wedding day itinerary to wedding party, family, and attendants
Collect/Coordinate final payments for specific vendors
Collect wedding day items such as marriage license, guest signing item, cake knife, cake topper, toasting flutes, favors, candles, programs, escort cards, chargers, etc. (prior to wedding or day of rehearsal)

Wedding Day

One assistant coordinator
Manage the flow and timing of the ceremony and reception (until cake cutting)
Act as a liaison between wedding party, family members, and vendors Use of extensive Bridal Emergency Kit. We’ll be ready and available to solve any unexpected situations or emergencies

Ceremony (2 hours)

Distribute bouquets and pin flowers on attendants & family members Direct photographer, videographer, musicians, rentals, florist, etc of where to set up
Oversee set-up of the ceremony to make sure all commitments are fulfilled

Distribute final payments and gratuities as needed
Set up all ceremony décor not handled by a specific vendor (i.e. guest signing item, unity candles, programs, pictures, etc.)
Direct Ushers with programs and seating distribution
Line up and cue wedding party/musicians for ceremony
Give marriage license to officiant & wedding rings are present
Collect all personal wedding items and gifts and deliver to reception site or designated person

Cocktail Hour & Reception (6 hours – set up through cake cutting)

Set up all reception décor not handled by a specific vendor (i.e. favors, menus, candles, cake knife, toasting flutes, escort cards, gifts, charger plates, etc)
Manage vendor set-up of reception and make sure all commitments are fulfilled

Bustle wedding gown
Line up and cue Newlyweds and wedding party for Grand Entrance Assist band or DJ in cueing important events (i.e. grand entrance, parent dances, cake cutting, bouquet toss, etc.)
Cue Newlyweds for all important events
Maintain & coordinate timeline for all events during reception
Ensuring everything runs smoothly

 

REGULAR PRICE: $4,800.00

DISCOUNTED PACKAGE PRICE: $3,200.00

SAVINGS OF: $1,600.00

FULL PLANNING & DESIGN

Pre-Wedding Day

UNLIMITED Client/Planner contact
UNLIMITED Vendor meetings
Unlimited contact via email
Monthly e-mail “check-ins” to ensure the planning is running smoothly and on track

Receive a wedding planning checklist
Production of a detailed Wedding Day Itinerary/Timeline
Review vendor contracts
Confirm arrangements; check delivery date, arrival times, quantities of rentals, etc with all vendors
Detailed timeline will be sent one week prior to your wedding day to all vendors for review
Confirmation of all wedding vendors
Etiquette advisement, as requested
Assistance with wording of all stationary
Tracking RSVPs
Food and Beverage assistance
Full event design, theme, and concept development –
your wedding design has a cohesive feeling from beginning to end.

This includes, but is not limited to, invitations, floral design and décor, design layout, menus, programs, lighting, favors, table design, linens, specialty rentals, save the dates, etc.
Assistance in arranging all transportation needs
Favor assembly (not including cost of supplies)
Assemble & deliver welcome baskets/gift bags (not including cost of supplies)
Research activities and special events for out of town guests Rehearsal dinner location research, selection, and coordination Budget construction & analysis
Budget management (tracking of all payments and due dates) Invitations assembly and mailing (postage not included)
Venue research and selection
Assistance in scheduling alterations with wedding planner attendance at all final fittings
Negotiate special hotel rates and room blocks for out of town guests

Wedding Rehearsal

Coordinate ceremony rehearsal (1 hour)
Distribute extremely detailed wedding day itinerary to wedding party, family, and attendants
Collect/Coordinate final payments for specific vendors
Collect wedding day items such as marriage license, guest signing item, cake knife, cake topper, toasting flutes, favors, candles, programs, escort cards, chargers, etc. (prior to wedding or day of rehearsal)

Wedding Day

One assistant coordinator
Manage the flow and timing of the ceremony and reception (until cake cutting)
Act as a liaison between wedding party, family members, and vendors Use of extensive Bridal Emergency Kit. We’ll be ready and available to solve any unexpected situations or emergencies

Ceremony (2 hours)

Distribute bouquets and pin flowers on attendants & family members Direct photographer, videographer, musicians, rentals, florist, etc of where to set up
Oversee set-up of the ceremony to make sure all commitments are fulfilled

Distribute final payments and gratuities as needed
Set up all ceremony décor not handled by a specific vendor (i.e. guest signing item, unity candles, programs, pictures, etc.)
Direct Ushers with programs and seating distribution
Line up and cue wedding party/musicians for ceremony
Give marriage license to officiant & wedding rings are present
Collect all personal wedding items and gifts and deliver to reception site or designated person

Cocktail Hour & Reception (6 hours – set up through cake cutting)

Set up all reception décor not handled by a specific vendor (i.e. favors, menus, candles, cake knife, toasting flutes, escort cards, gifts, charger plates, etc)
Manage vendor set-up of reception and make sure all commitments are fulfilled

Bustle wedding gown
Line up and cue Newlyweds and wedding party for Grand Entrance Assist band or DJ in cueing important events (i.e. grand entrance, parent dances, cake cutting, bouquet toss, etc.)
Cue Newlyweds for all important events
Maintain & coordinate timeline for all events during reception
Ensuring everything runs smoothly

 

REGULAR PRICE: $9,600.00

DISCOUNTED PACKAGE PRICE: $6,400.00

SAVINGS OF: $3,200.00

TESTIMONIALS:

Bridal Society Certified

DO YOU HAVE ANY QUESTIONS FOR US?

zywicki@craftedcharmllc.com
980-439-0439